Have you ever been in a situation where your website stopped working and you thought: "I wish I'd made a backup"? Many people forget to make backups in day-to-day operations and end up regretting this mistake. After all, it can take days to fix an unnecessary error without a backup. In this article, I'll show you which WordPress structures require a backup and how this can be done in various ways.

There are several situations in which a backup may be necessary. These situations all have one thing in common: they are annoying when they occur. Since the reason for a backup is usually stressful enough, you'll be doing your nerves a favor if you can at least restore your system easily. Especially if security vulnerabilities have been exploited, you will normally need a backup.

Backups can be complete, incremental or differential. Full backups do not take any specific changes into account; all data is simply backed up. Incremental backups check which changes have been made since the last incremental backup. With differential backups, all changes since the last full backup are backed up. 

You can store your WordPress backups either locally, on your web server or externally (e.g. in a cloud). There are several useful ways to perform WordPress backups. Which one is ideal for you depends mainly on your project and the circumstances.

Manual WordPress backup

A manual backup is created in the same way as you would with files on your PC: copy all files and paste them into another folder. Due to the nature of a manual backup, only a complete backup is recommended here, as otherwise you would have to manually search for and back up all changed files. However, you can quickly find some programs on the Internet that can simplify this.

A manual backup is particularly useful if you only develop locally or without an internet connection. 

Step 1: Back up the file system

If you want to perform a manual backup on a web server, you first need FTP access. With FTP (File Transfer Protocol) you can access the file system of your web server. There you do the same as described above, but you copy the files on the web server to another folder. To ensure that the files are protected against server failures, it is also advisable to download the files and save them on an external hard disk or other storage medium.

In concrete terms, you only need to copy the folder of your WordPress installation and paste it elsewhere, i.e. in a different folder. To ensure that your backups are clear and have a certain structure, you should name the folder accordingly and include the date in the name. A good example of this: ProjectX_Backup1_22February2022.

Step 2: Back up the database 

It is also important to back up the database, as things like blog entries and comments are stored there. You can back these up using phpMyAdmin via export. To do this, log into your database administration (usually phpMyAdmin is used for this). Unfortunately, the access data for this is often forgotten. If this concerns you, you need access to the wp-config.php file. You can find it in the directory of your WordPress installation, which you can access via FTP. Look there for the MySQL settings - here you should find the username and password with which you can log in to phpMyAdmin. 

To back up the database, only the WordPress database needs to be exported. This creates a .sql file. Back up this file in the same way as the folder of your WordPress installation. 

The backed up folder of your WordPress installation and the .sql file together form a complete WordPress backup. 

WordPress backup via plugin

There are several popular plugins to manage your WordPress backups. The advantage of plugins is that you have to set them up once and handling backups in the future is easy. The disadvantage is that this configuration can be very detailed and time-consuming. It is also a plugin - these always cause a little administrative effort when updates are due, for example. They also require storage space and can represent potential security vulnerabilities. I will briefly introduce you to three popular WordPress backup plugins below.

UpdraftPlus 

UpdraftPlus is one of the most widely used plugins for WordPress backups, with an installation on over 3 million websites and the most positive reviews among WordPress backup plugins. UpdraftPlus has the advantage that it is very easy to use and has many features. In the premium version, UpdraftPlus can also store the backup in locations other than your web server.

BlogVault

BlogVault has over 400,000 active installations. The difference to the other plugins is that incremental backups are made here. As explained above, incremental backups are a type of backup in which the changes are compared with the previous version and only the changes are saved. The backups are stored in a cloud. The plugin has an integrated staging mode and advertises high reliability.

BackWPup

BackWPup saves your backups as a ZIP file with an external service provider. 

There are over 700,000 websites with an active BackWPUp installation. A special feature of the plugin is that it has WordPress multisite support.

Also note: WordPress hosting with Raidboxes makes backup plugins superfluous, as an automatic backup of your WordPress website is created every night. In the Raidboxes dashboard, you can view your latest backups, download them manually or clone new projects from them. But more on that in a moment.

WordPress backup with Raidboxes

Your WordPress backups are integrated into our WordPress hosting free of charge and stored on secure servers in compliance with the GDPR. Both WordPress and the database are backed up. A daily, automatic backup is provided as standard. You can also make up to three manual backups. With Raidboxes, however, these are not manual backups as I described above, but simply automatic backups that you can trigger manually with a click of the mouse. If you need to create a backup, you can do this via the dashboard of your box:

Restoring the backup then works as follows: 

From the Starter plan, you can also download your backups and save them locally.

Conclusion

Creating backups is usually a quick task and is part of sensible, forward-looking planning. However, good backup systems must first be set up in a complex manner. WordPress hosting with Raidboxes has the advantage that an integrated backup system creates an automatic backup of your website every night. In addition, manual backups can be created with a click of the mouse - so you have significantly less work to do. All in all, backups are no big deal if they are made constantly and completely.